Most security-deposit fights come down to who has the better evidence. A 30-minute documentation routine at move-in and again at move-out can save you hundreds or thousands when it's time for the deposit to come back. Here's exactly what to capture.
Many states require landlords to provide a checklist; if yours doesn't, make your own. Walk every room, list every defect (no matter how small), and have both you and the landlord sign it on day one.
Before you move anything in, take photos of floors, walls, baseboards, appliances, fixtures, and any pre-existing damage. Email the album to yourself so the timestamp is verifiable.
Spilled wine, a busted screen, a guest's dog scratching the door — note it, note when it happened, and notify the landlord in writing if it's something they'd repair. Surprises at move-out are what trigger over-deductions.
Take the same photos, in the same rooms, after you've cleaned and moved out. If your state allows a pre-move-out inspection, request one in writing.
Most states' deposit-return clocks don't start until you give written notice of where to send the deposit. Sending it certified mail creates proof of when their clock started.
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