When you move out, most states require your landlord to send a written, itemized letter listing every deduction from your security deposit, along with any remaining balance, within a strict deadline (often 14–30 days). If the letter is missing, vague, or late, you may be entitled to your full deposit back — sometimes plus penalties.
"Cleaning — $400" or "Damages — $750" is usually not enough. The letter has to break down each charge: what was repaired, where, and how much it cost.
Many states require landlords to attach receipts or written estimates for each deduction. Without them, the deduction can be challenged or thrown out.
Texas: 30 days. Arizona: 14 business days. Nevada: 30 days. New Mexico: 30 days. If your landlord misses the deadline, courts in many states require the full deposit returned — sometimes plus 2–3x damages.
Landlords can only deduct for actual damage beyond ordinary use, plus unpaid rent and cleaning beyond normal levels. Faded paint, worn carpet paths, and small nail holes are wear and tear.
A short, dated demand letter citing your state's deposit law often gets the deposit returned without going to court. If it doesn't, small claims is fast and inexpensive.
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NotALawyer.com provides general legal information, not legal advice.